The Work Plan - 2013-2014

Organization and management:

Any organization needs a very well laid out and strong Management structures and committed leadership to drive the process. Soroti University being new requires establishing administrative structures capable of driving its agenda.

Goal

Objectives

Strategies

Deliverables

Creating an efficient and effective system and structures.

  • To plan for administrative structures and operation and management systems at all levels.
  • To put in place policies for proper organizational and efficient management of the university.
  • Establish a coordinating office in Kampala
  • Complete set up and equip offices.
  • Procure vehicle for chairperson
  • Draft preliminary policies on university governance and management
  • Develop finalize strategic plan for the university
  • Establish a website
  • Conduct management meetings both at management level and at the National level
  • Identify all national and international laws, conventions and treaties applicable to universities and how they impact university education
  • Identify lawyers to pick relevant parts to consider in writing strategic plan
  • Engage stakeholders (NCHE, MOES, Finance, Health, Professional, and Association.
  • Benchmarking for best practices.
  • Attending conferences and workshops on organizational management etc.
  • Writing and submitting quarterly reports
  • Holding strategic planning workshops for Task force to acquit itself with relevant national and international laws, conventions and treaties applicable to universities and how they impact university education.
  • Provide MoE&S with quarterly reports.
  • Hold strategic planning workshop on procurement, master planning and financial management.
  • Draft policies
  • Strategic plan with Vision, Mission, Core values, Philosophy of the university
  • Work plan for 2013/2014
  • Website in place
  • Quarterly reports
  • Statutes
  • Operations Guidelines
  • Plan for Structures and organs of the university
  • Blueprint for roles and responsibilities of key offices and officials
Land

Space is one of the foundations of any University. Soroti University will require ownership of ample space to serve its purposes

Goal

Objectives

Strategies

Deliverables

Securing the land for University development

  • Preparing the land for development
  • To survey the remaining land.
  • To generate a Master plan
  • To complete clearing the university site.
  • To complete preparing road network.
  • To secure the land from encumbrances

 

  • Engage a surveyor to survey land.
  • Setting up steering committee for Drawing Master Plan with clear responsibilities.
  • Designing a Master Plan.
  • Hiring labor and equipment to clear the bush.
  • Engaging the local leaders and the tenants in the land
  • Getting the services of government to value the properties of tenants on the land
  • Preparing compensation plan.
  • Survey map
  • Topographic map
  • Master plan map for road network.
  • Report on University site cleared
  • Report on Secure boundaries for land
  • Report on Additional land acquired
  • Report on the funds required for compensation.

GOAL ON INFRASTRUCTURE AND EDUCATIONAL FACILITIES
Note: Soroti University does not at the moment have any infrastructures that enable it to efficiently carry out their duties.

Goal

Objectives

Strategies

Deliverables

To set up world class infrastructure, facilities and equipment supporting the University's strategic ambitions for learning, research and outreach engagement.

  • To construct the first multipurpose building and Plan for the other support facilities
  • Set up appropriate physical infrastructure as a foundation for quality teaching/learning to take place.
  • Zoning /Master Plan
  • Architectural drawings for first building.
  • Reports on civil works
  • Plan on utilities
  • Contract documents
  • Bills
  • Drawings for facilities.

GOAL ON HUMAN RESOURCES:
We intend to attract, recruit, develop, support, and retain diverse, qualified and talented employees who are the key to Soroti university's development, reputation and success.

Employ well qualified and talented employees who are the key to Soroti university's development, reputation and success.

To attract, recruit, develop, support, and retain diverse, qualified and talented employees.

  • Develop Terms of Service which is attractive within the context of market forces
  • Recruitment and deployment (Select the right person for the right job through a transparent recruitment and hiring process).
  • Work out strategy for Staff development to include Re-skilling and up-skilling
  • To recruit key academic staff (two Deans.
  • To send some core academic staff for training

 

  • Terms of Service/ Human resources manual
  • Human capital acquired and working
  • Staff establishment in place with Job description and competences
  • Insurance and health policy
  • Career and professional development strategies with clear and measurable goals
  • Continuity of effective leadership at all levels
  • Developing and recognizing leaders who inspire through example and leadership skill.

FINANCIAL MOBILIZATION AND MANAGEMENT
Soroti University will seek to optimally use the existing grants from government of Uganda as well as lobby for funding from other sources.

Goal

Objectives

Strategies

Deliverables

Attract funding and ensure efficient use of funds available

To mobilize funds from various sources and to ensure proper use and accountability of funds and resources given.

  • Budget for the activities of the University FY 2014/15.
  • Spend funds on approved budget lines.
  • Exercising financial discipline
  • Provide quarterly and annual financial reports to the Permanent Secretary.
  • Invite internal auditors to carry out an internal audit.
  • Access Audit for all the financial transactions of the Task Force.
  • Draw plan to Establish a University Trust Fund
  • Prepare and submit financial Reports (Quarterly reports) to the Ministry of Education and Sports.
  • Cause Annual audit of funds received.
  • Budget
  • Quarterly Reports
  • Audit Report
  • Security system for project assets
  • Register of University Assets

ACADEMIC PROGRAMS
NB: A university is an academic institution known by excellence in academic programs it offers and other programs it plays roles in. It is also known by the absorption by the labour market of its products. This being emerging university, the Task Force has the responsibility of developing programs that meet the market needs. The occupations projected to grow the fastest in Uganda and globally into the next century are professional and technical occupations.

Goal

Objectives

Strategies

Deliverables

Develop Academic Programmes and research agenda that meet the needs of stakeholders, global market expectations and to ensure that the graduates from these Progammes attain valuable skills, knowledge and attitudes.

  • To Develop the Programmes identified during the planning phase which are essential for National and individual development
  • To identify and form Curriculum development teams.
  • To engage teams of writers to develop curricula
  • To engage experts in evaluating/reviewing the programmes/curricula.
  • Seek/identify a concrete list of programs for development.
  • Hold workshops for consultants and professionals to review and approve the Programmes.
  • Submit Programmes to Ministry of Education and Sports for noting and comments for approval and accreditation.
  • Plan to launch the programs when teaching and learning facilities are developed.
  • Programs development report
  • Academic policies developed
  • Benchmarking report
  • Draft Academic Programs

 

INTERNATIONALIZATION OF SOROTI UNIVERSITY

 

Planning for the internationalization of Soroti University

  • To attract international staff and students
  • To design a Programme for the teaching of foreign languages
  • To register the university with international organization and gaining membership to Inter University Council for East Africa AICAD, Association of COMMONWEALTH universities, World Of Learning
  • Applying and paying membership to association once the University is gazetted.
  • Including element of foreign staff in university policies.
  • Establishing an academic unit for local and international languages
  • Arrangements be made for UZCHS and KCMUC to mentor Soroti in the areas they have strength and excellence in.
  • Continue communications with KCMUC and NECTAR staff to ensure a successful and long-lasting collaboration
  • Policy on internationalization of university (staff, students, researchers and languages.
  • List of international organization listing Soroti University

 

INFORMATION COMMUNICATION TECHNOLOGY (ICT)
ICT being an agent of transformation in a globalized world will form part of capacity building process of Soroti University

Goal

Objectives

Strategies

Deliverables

computerize all the operations of the university

  • To develop ICT plan of the university right from the beginning with the aim ofcomputerize all the operations of the university.
  • Introduce state of the art ICT infrastructure, software and management
  • Hire consultant to identify ICT needs of the university
  • Plan for Procure computers and accessories
  • Consult and identify service providers to connect university to internet.
  • Employ end-user support administrator.
  • Plan for computerization of all the operations of the university
  • Server installed
  • Plans for Computer lab.
  • Internet connectivity
  • ICT professionals person identified

DISABILITY
Disability is an issue that worldwide has attracted attention of educational planners at all levels. Soroti University will right from inception give equal opportunity to people with disabilities in employment and in planning infrastructure.

Goal

Objectives

Strategies

Deliverables

Facilitating access and promoting opportunities to people with disability.

  • To consider PWD whenever there is a job opportunity.
  • To plan buildings to be disability friendly.
  • To seek support for facilitation of PWDs
  • To plan to acquire equipment used by different disability groups e.g. braille, lacking computers with wheel chairs

Planning and implementing Programmes for PWDs.
Design Disability policy

  • Policy on Disability
  • All buildings and facilities disability friendly.

 

 

 

GENDER
Soroti University will be mindful of balancing its work force right from the beginning.

Goal

Objectives

Strategies

Deliverables

Gender mainstreaming of all the university functions

To be gender sensitive when planning and design of the University educational facilities and services.

 

 

  • To draft gender policy
  • Sensitivity during recruitment of staff, design of Programmes policies, facilities

Policy on Gender mainstreaming

STUDENT /STAFF WELFARE SERVICES
Providing conducive environment and support services up on which students and staff can discover their potential

Goal

Objectives

Strategies

Deliverables

Establishing a conducive environment for staff and students to exercise their rights

  • To plan for support services that ensures that the institution takes care of needs of majority members of its community without hindrance.
  • To draw staff recruitment plan for long term and short term
  • To produce support services plan
  • Produce student affairs and staff welfare policy
  • Prudent staff recruitment at plan
  • Places for prayer zoned
  • Students centre marked
  • Pace for Guild offices mapped
  • Recreational facilities earmarked
  • Banks included in building plans
  • Bookshop allocated space in a building
  • Health center built
  • Counseling services organized