Procurement and Disposal Unit

  • To provide technical advice and secretariat services to the Main Contracts Committee.
  • To receive and verify requests for all procurements and prepare solicitation documents accordingly.
  • To receive and verify requests from the Central Administration and other administrative Units for all macro procurements (ie above Shs.5 millions for goods & services and above Shs.10 million for works) and prepare the solicitation documents.
  • To prepare and issue solicitation documents to the bidders.
  • To receive and open the sealed bids after the closing time.
  • To nominate an Evaluation Committee for approval by the Contracts Committee and take the lead in evaluating bids.
  • To prepare Evaluation reports and present them to the Main Contracts Committee for approval.
  • To write minutes of the Main Contracts Committee.
  • To prepare the Best evaluated bidder notices and Contracts Committee decisions.
  • To prepare the contract agreements and/or purchase orders for procurements above the delegated authority thresholds.
  • To prepare and consolidate monthly reports on all procurements and disposal activities within the whole university for submission to the Public Procurement & Disposal of Public Assets Authority (PPDA).
  • To invite, receive and evaluate bids for sale of obsolete items.
  • To invite, receive and evaluate bids for prequalification of firms for provision of supplies, services and works.
  • To invite, receive and evaluate bids from prequalified firms for framework contracts for commonly requisitioned items on periodic basis.
  • To coordinate and oversee procurements and disposal activities within the whole university and provide general guidance to the Sub-PDUs
  • To implement the decisions of the Contracts Committee.